Purpose of the Data Protection Policy
This policy is a statement of The Irish Cruising Club’s commitment to ensure the rights and privacy of members in accordance with the Data Protection Acts.
Collecting Information
We collect and use information to provide the following services:
a. The processing of membership applications
b. The administration of The Irish Cruising Club
c. Publishing the details provided in materials to be distributed to members and associated organisations (for example The Club Annual, The Club Yearbook and The Club Website).
d. To assist members and other like-minded individuals to contact each other for the enjoyment and promotion of cruising under sail, sailing and associated activities, and to facilitate the objectives of the Irish Cruising Club.
We will agree to process all information under the Data Protection Acts in accordance with the following eight Data Protection principles:
Obtain and process information fairly
We will endeavour to obtain and process personal data fairly and in accordance with the relevant Acts.
Keep it only for one or more specified, explicit and lawful purposes
We will keep personal data for purposes that are specific, lawful and clearly stated as outlined above.
Use and disclose only in ways compatible with these purposes
We will use and disclose personal data only as outlined above and only for the stated purposes.
Keep it safe and secure
We shall take all appropriate measures against unauthorised access to, or alteration or disclosure of, personal data.
Keep it accurate, complete and up-to-date
We shall only hold personal data to the extent that it is adequate, relevant and not excessive and in accordance with the stated purposes.
Retain for no longer than is necessary
We will only retain the data for as long as necessary.
Give a copy of his/her personal data to that individual, on request
We will furnish copies of all personal data to the data subject upon receipt of a written request.
Responsibility
Overall responsibility for ensuring compliance with the Data Protection Acts rests with the administration of The Irish Cruising Club. However, all members who separately collect or control or otherwise have access to personal data are individually responsible for compliance with the legislation. The Honorary Secretary for the time being is the Data Protection Officer.
Review
This Data Protection Policy will be reviewed regularly, and an up-to-date copy can be found on our website and in The Club Yearbook or is available upon receipt of written request.